Career Privacy Policy

GeriSupport Group Recruitment: Privacy Notice

This Notice provides essential information regarding the personal data processed by GeriSupport companies in relation to job applicants, recruitment event attendees, and assessment participants (including prospective employees, interns, and contractors).

Within this document, we define:

• The personal data we collect.
• The specific purposes for processing that data.
• Your rights and options regarding your information.

What does this Privacy Notice cover?

This Recruitment Privacy Notice sets out how the GeriSupport group of companies processes the personal data of individuals applying to join us, including prospective employees, interns, and contractors.

It specifically defines what data we process, why (our purposes), how long we keep it, and details your rights to access, update, and manage your personal information.

Please note that if your application is successful, a separate document (the Employee, Contractor, and Dependents' Notice) will govern your personal data going forward. Any additional, bespoke privacy statements will be provided to you separately

Who is responsible for any personal data collected?

GeriSupport, an Indian company with registered number xxxxxxxxxxxxxx, and registered office at 10/1, 13th Street, Nandanam Extn, Nandanam, Chennai - 600 035, India, will be responsible for processing your personal data, solely within the company.

If personal data of children is gathered this requires consent of the parent or guardian.

The categories of personal data we collect about you.

What personal data do we process about you? Collection of information

We process personal information relating to individuals who apply to work for, or who attend a recruitment event and/or undertake an assessment (‘Applicants’).

This includes personal contact information, date of birth, whether you have the legal right to work in the country in which you have applied, your application for employment, your qualifications and experience, results of interviews and assessments.

Sensitive personal data

For the purposes of recruitment, special categories of data (‘sensitive personal data’) including personal data regarding health data may be processed only as strictly required and as permitted or required by local law for the purposes of making adjustments to the recruitment process, for assessing eligibility for positions and fitness to work and provision of facilities in the workplace to accommodate health problems or for the establishment, exercise or defense of claims.

In addition, in order to ensure equal employment opportunities as permitted or required by local law, we may also gather additional sensitive personal data regarding Applicants, including their nationality, racial and/or ethnic origin.

The purposes for which we process your personal data.

For what purposes do we process your personal data?

We process your personal data for the following purposes:

• Human Resources, personnel management, business process execution and internal management - including resource planning, and recruitment;
• Health, safety and security - including protection of an individual’s life or health, occupational health and safety, protection of GeriSupport’s assets and staff, authentication of individual status and access rights;
• Legal and/or regulatory compliance - including compliance with legal or regulatory requirements; or
• Management reporting and analysis - including statistical analysis and surveys regarding the quality of the recruitment process.

We may also process your personal data for a secondary purpose where it is closely related, such as:

• storing, deleting or anonymising your personal data;
• fraud prevention, audits, investigations, dispute resolution or insurance purposes, litigation and defence of claims; or
• statistical, historical or scientific research.

Pre-screening of Applicants

We carry out screening of all Applicants who we intend to make an offer of employment, engagement or internship (as the case may be) and prior to any offer being confirmed for the purposes of:

• verifying the information that an Applicant provides during the screening/interview process. This will include verifying information with current/previous employers and educational institutions. No steps will be taken in this respect until the Applicant confirms the verification can take place;
• screening Applicants against publicly available or government issued sanctions lists and media sources. This is to comply with legal and regulatory obligations, to protect GeriSupport’s assets and employees/contractors and specifically to ensure that GeriSupport can comply with trade control, anti-money laundering and/or bribery and corruption laws and other regulatory requirements.

Automated decision making and profiling

All applicants must answer questions which are necessary to ensure that individuals can lawfully enter into a contract with a GeriSupport company if they are successful in their application. In addition, for graduate hires, we utilize an online assessment tool which scores individuals on their suitability for employment, based on automated decision making to ensure objectivity. In those cases, you will be notified of this and you will have the opportunity to have such automated decisions reviewed by or on behalf of a member of the GeriSupport recruitment team. Save for graduate hires or as specifically notified to you in a bespoke privacy notice or a supplementary privacy statement during the recruitment process, no profiling or automated decision making will take place to determine suitability or eligibility for employment or engagement as a contractor.

We will only process your personal data where we have a lawful basis to do so.

Why do we process your personal data?

We process job applicant data only when we have a valid legal reason to do so. These reasons include:

• Pre-Contract Steps: To evaluate your application and take necessary steps at your request before we sign a contract (e.g., assessing your qualifications).
• Compliance: To meet a legal requirement binding GeriSupport, such as adhering to employment or social security laws.
• Business Needs: For GeriSupport's legitimate business purposes, such as protecting our company assets, defending our legal position, and maintaining safety and security.
• Your Consent: If required by law, we will obtain your explicit consent before processing certain data.

If we process your data based on your consent, you are always free to withdraw it. Withdrawing consent doesn't invalidate any processing that occurred before that point.

Who do we share your personal data with?

Who will we share the personal data with?

Your personal data are exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:

• Authorized third party agents, service providers, external auditors and/or subcontractors of GeriSupport in particular authorised third parties who carry out reference and background checks on behalf of GeriSupport;
• A competent public authority, government, regulatory or fiscal agency where it is necessary to comply with a legal or regulatory obligation to which the relevant GeriSupport company/companies is subject to or as permitted by applicable law; or
• Any person to whom GeriSupport proposes to transfer any of its rights and/or duties

Interacting with GeriSupport through social media

If you interact with an official GeriSupport page (like on Facebook, Instagram, LinkedIn, or Twitter), your personal data (such as your name and profile picture) will be visible to us and to all visitors of that page. This depends on your own privacy settings on that platform.

• Deleting Data: You can delete any data you shared on these platforms at any time using your social media account settings.
• Direct Messages: Messages sent to us via a social media messenger service are kept for no longer than one month.
• Our Access: We receive aggregated statistics and insights from the social media platform to help us understand visitor activity on our page.
• Platform Privacy: We encourage you to review the privacy settings on the social media platform itself for full details on how they process your data (including any targeted ads).

If you have a data request related to our social media page that you can't manage through your own account, please contact GeriSupport directly

GeriSupport is committed to safeguarding your personal data.

Security of your personal data

We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use and will update these measures as new technology becomes available, as appropriate.

GeriSupport only holds your personal data for a defined period of time.

How long do you hold my personal data for?

We hold personal data of unsuccessful Applicants for at least six (6) months but no longer than three (3) years after the recruitment process or assessment has been completed.

If you are successful in your application, the personal data gathered through the recruitment process will be retained in line with the Privacy Notice

What are the consequences of not providing your data?

Personal data requested and provided by Applicants are required in order to fulfil legal requirements and/or which is required for entering into a contract with you (or in the case of a contractor your employer/service provider). Failure to provide us with the information requested which is limited to that required for these purposes will negatively affect your chances of being selected for any potential employment, engagement or internship.

Your rights and how to exercise them.

Your rights in relation to your personal data

We aim to keep our information about you as accurate as possible. You can request:

• access to your personal data;
• correction, or deletion of your personal data (but only where they are no longer required for a legitimate business purpose);

Who can you contact if you have a query, concern, complaint, about your personal data?

If you have any issues, queries or complaints regarding the processing of your personal data please contact info@GeriSupport.com.

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Cookies and similar technologies

GeriSupport may use cookies and similar technologies that aim to collect and store information when you visit a GeriSupport website. This is to enable GeriSupport to identify your internet browser and collect data on your use of our website, which pages you visit, the duration of your visits and identify these when you return so that we improve your experience when visiting our website(s).

This Privacy Notice is updated over time.

Changes to this Privacy Notice

This Privacy Notice may be changed over time. You are advised to regularly review this Privacy Notice for possible changes. This Privacy Notice was last updated in October 2025